LOCATION: Alloa JOB TYPE: Full time WHAT YOU NEED TO KNOW: N/A JOB PURPOSE
To provide a comprehensive professional administrative service to Police Scotland supporting the decision making process by ensuring a consistent, structured and professional approach to all paper submissions, minute taking, correspondence and associated governance in terms of strategic internal/external boards and committees. ACCOUNTABILITIES AND MAIN RESPONSIBILITIES To carry out all administrative tasks in respect of Police Scotland Executive meetings and SPA Board / Committees, including the production and circulation of agendas, reports and minutes; To provide guidance on committee processes and procedures and support to Executive Officers and others to allow them to carry out their roles effectively; To communicate the decisions of Boards / Committees in order that appropriate action is taken; Maintain a database of all Committee decisions / actions in accordance with agreed timescales, including cyclical progress reports to all board members; To act independently to deliver on any projects agreed by the Force Executive as required; To develop and review processes and procedures for the effective management of internal and external business; Develop and prepare written guidance for use by Police Scotland on information assurance standards; To represent the Force on any committees, working groups, meetings with external stakeholders as required; To undertake any relevant additional administrative duties across any of the business areas within Police Scotland as required; Provide advice to other Police Scotland departments, projects, information asset owners and staff; Develop, plan and provide, where required, formal training on committee services functions and requirements to police officers and staff; Deputise for the Committee Services Manager; Will be responsible for assessing and self-managing risk within all aspects of the role; The above accountabilities and responsibilities are not exhaustive, and the Jobholder may be required to undertake additional duties that are consistent with the level and grading of the role. ESSENTIAL ATTRIBUTES
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